Job Summary
The Purchasing Intern will support the Procurement/Purchasing team in sourcing, ordering, and monitoring materials, supplies, and services required for daily operations. The role provides hands-on exposure to supplier coordination, purchase documentation, and inventory monitoring while ensuring timely and cost-efficient procurement.
Key Responsibilities
1. Purchase Requests & Orders
- Assist in receiving and reviewing purchase requests (PR)
- Help prepare purchase orders (PO) for approval
- Monitor status of orders and delivery schedules
- Follow up pending requests with suppliers
2. Supplier Coordination
- Communicate with accredited suppliers regarding quotations and availability
- Request and compare price quotations
- Assist in maintaining supplier database and contact list
3. Documentation & Records
- File and organize purchasing documents (PR, PO, DR, invoices)
- Update procurement trackers and monitoring sheets
- Assist in verifying delivered items versus purchase orders
4. Inventory Support
- Coordinate with warehouse/store team on stock levels
- Help monitor critical and fast-moving items
- Assist in reporting shortages or discrepancies
5. Administrative Support
- Prepare simple procurement reports
- Ensure proper documentation and approval flow
- Perform other purchasing-related tasks as assigned